Free · no signup · nothing uploaded

Freelance invoices that look like a business

Any currency, any tax rate or none at all, your logo and three clean layouts. Because the invoice is often the only document your client's finance team ever sees from you.

Compliant GST tax invoice PDF in one click Runs entirely in your browser

Your business

Add your logo

PNG, JPG or SVG · stays on your device

Business name

Address & contact

GST number

Leave blank if you are not registered.

Bill to

Client name

Client address & contact

Required in NZ on invoices over $1,000, and in AU over $1,000.

Invoice details

Invoice number

Issue date

Payment terms

Due date

Currency

Tax

Rate %

Your prices are

Items

DescriptionQtyUnit priceAmount

Discount %

Payment & notes

Payment details

Notes

Style

Template

Accent colour

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Invoicing overseas clients without the headaches

Freelancing across borders adds two questions a domestic invoice never has to answer: which currency, and what happens to tax.

On currency, bill in the currency you agreed and state it explicitly — "Total NZD" rather than a bare dollar sign, because a US client seeing "$4,500" will reasonably assume USD. Pick the currency in the tool and it appears on the total line. If you are being paid into a New Zealand account from overseas, expect the received amount to differ slightly from the invoice: the mid-market rate you saw is not the rate your bank applies, and there is usually a receiving fee. Quoting a small buffer, or using a multi-currency account, absorbs it.

On tax, services exported from New Zealand to an overseas client are generally zero-rated for GST — you charge 0% but the supply still counts towards your turnover. That is different from being unregistered, and the practical effect on the invoice is the same: no GST line. Set the tax mode to No tax and note "Zero-rated export of services" in the notes field if your client's accounts team wants to see why. It is worth confirming your specific situation with an accountant, because zero-rating depends on where the service is consumed, not just where the client's letterhead says they are.

The short version. A compliant tax invoice needs the words tax invoice, your business name and GST number, the date, a description of what you supplied, and the amount payable with the GST shown separately or stated as included. Over $1,000 you also need the buyer's name and address. Every field is in the generator above — the full walkthrough, including invoice numbering and the payment terms that actually get you paid, is on the New Zealand invoice guide.

When a free generator stops being enough

This tool is genuinely all you need for your first few dozen invoices. Past that, the admin around them is the problem, not the invoice itself. Some links below are affiliate links — they cost you nothing and keep this tool free.

Hnry

Built for New Zealand sole traders: Hnry takes your income, pays your GST, ACC and income tax automatically and files the returns. If invoicing is the part of self-employment you hate, this removes almost all of it.

See Hnry

Xero

The default accounting software for NZ small business. Once you are sending more than a handful of invoices a month, automatic bank reconciliation and GST returns pay for themselves.

See Xero

QuickBooks

A cheaper alternative to Xero with strong invoicing, expense tracking and reporting. Worth comparing if you are just starting out and watching every dollar.

See QuickBooks

Questions people actually ask

Which currency should I invoice in?

The one you agreed, stated explicitly — 'Total NZD 4,500' rather than a bare dollar sign, because a US client seeing '$4,500' will reasonably read it as USD. Pick the currency in the tool and it appears on the total line.

Do I charge GST to an overseas client?

Services exported from New Zealand to an overseas client are generally zero-rated, so you charge 0% while the supply still counts towards your turnover. On the invoice the effect looks the same as being unregistered — no GST line. Zero-rating depends on where the service is consumed rather than where the client is registered, so confirm your own situation with an accountant.

Why is the amount I received less than the invoice?

Because the mid-market rate you looked up is not the rate your bank applies, and there is usually a receiving fee on top. The gap is typically a few percent. Quoting a small buffer, or being paid into a multi-currency account, absorbs it.

Can I add my payment terms and late fees?

Put the due date on as an actual date rather than 'net 14' — 'Due 12 August 2026' removes any argument about when the clock started. Any late-payment charge belongs in your engagement terms first; an invoice is not the place to introduce a fee the client has not already agreed to.

Is this invoice generator really free?

Yes. There is no signup, no watermark, no invoice limit and no trial that expires. The site is paid for by the ads around the tool and by affiliate links to accounting software. The invoice you create is yours.

Where is my data stored?

In your own browser, and nowhere else. There is no account and no server database — your business details, logo and last invoice are saved to your browser's local storage so they are still there next time you visit. Clearing your browser data removes them, and using a different device means starting fresh.

How do I save the invoice as a PDF?

Click Download PDF. Your browser's print dialog opens with the invoice already laid out to A4 — choose 'Save as PDF' as the destination. This produces a smaller, sharper file with selectable text, which is exactly what accounting software and clients want.

Invoice templates by trade and country

Invoice generator NZ Invoice generator Australia GST invoice template Sole trader invoice Tradie & builder invoice Freelancer invoice

The rest of the toolkit

Ten free tools that talk to each other — send hours or an accepted quote straight into an invoice without retyping a thing. No signup on any of them.