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Invoice from the ute, get paid this week

Labour, materials, call-out fee — line them up, add GST, download the PDF and send it before you have left the driveway. Works on your phone.

Compliant GST tax invoice PDF in one click Runs entirely in your browser

Your business

Add your logo

PNG, JPG or SVG · stays on your device

Business name

Address & contact

GST number

Leave blank if you are not registered.

Bill to

Client name

Client address & contact

Required in NZ on invoices over $1,000, and in AU over $1,000.

Invoice details

Invoice number

Issue date

Payment terms

Due date

Currency

Tax

Rate %

Your prices are

Items

DescriptionQtyUnit priceAmount

Discount %

Payment & notes

Payment details

Notes

Style

Template

Accent colour

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How to lay out a trade invoice so it does not get queried

Trade invoices get disputed more than any other kind, and it is almost always the same cause: a single line that says "Labour and materials — $2,400". The client has no way to check it, so they check it by asking you, and now you are on the phone instead of on the next job.

Break it out. Labour as hours × rate so the maths is visible. Materials as their own lines, or one "materials as per attached" line if the list is long. Call-out or travel as its own line rather than buried in the hourly rate. It takes an extra ninety seconds and removes most of the reasons an invoice sits in someone's pile.

Two more things worth doing on every job. Reference the site address and the date of work in the description — property managers and builders run many jobs at once and yours needs to be identifiable at a glance. And on anything substantial, invoice progressively rather than at the end: a deposit for materials, a progress claim partway, the balance on completion. It is normal in the trade, and it keeps your cash flow off the client's payment cycle.

The short version. A compliant tax invoice needs the words tax invoice, your business name and GST number, the date, a description of what you supplied, and the amount payable with the GST shown separately or stated as included. Over $1,000 you also need the buyer's name and address. Every field is in the generator above — the full walkthrough, including invoice numbering and the payment terms that actually get you paid, is on the New Zealand invoice guide.

When a free generator stops being enough

This tool is genuinely all you need for your first few dozen invoices. Past that, the admin around them is the problem, not the invoice itself. Some links below are affiliate links — they cost you nothing and keep this tool free.

Hnry

Built for New Zealand sole traders: Hnry takes your income, pays your GST, ACC and income tax automatically and files the returns. If invoicing is the part of self-employment you hate, this removes almost all of it.

See Hnry

Xero

The default accounting software for NZ small business. Once you are sending more than a handful of invoices a month, automatic bank reconciliation and GST returns pay for themselves.

See Xero

QuickBooks

A cheaper alternative to Xero with strong invoicing, expense tracking and reporting. Worth comparing if you are just starting out and watching every dollar.

See QuickBooks

Questions people actually ask

Should labour and materials be separate lines?

Yes, and it is the single biggest reason trade invoices get queried. 'Labour and materials — $2,400' gives the client no way to check the figure, so they check it by ringing you. Break labour out as hours × rate and list materials separately, or use one 'materials as per attached' line if the list is long.

Where do I put the job address?

In the description or the notes field, along with the date the work was done. Property managers and main contractors run many jobs at once, and an invoice they cannot immediately match to a site sits in the pile until someone has time to ask.

Can I invoice a deposit or a progress claim?

Yes — invoice for whatever stage you have reached and describe it as such ('Deposit — materials', 'Progress claim 2 of 3'). Invoicing progressively on substantial jobs is normal in the trade and keeps your cash flow off the client's payment cycle instead of funding it.

Does this work on a phone?

Yes. The generator and the PDF download both work in a phone browser, which is the point — you can invoice from the ute the moment the job is finished, and invoicing the same day is the cheapest thing you can do to get paid sooner.

Is this invoice generator really free?

Yes. There is no signup, no watermark, no invoice limit and no trial that expires. The site is paid for by the ads around the tool and by affiliate links to accounting software. The invoice you create is yours.

Where is my data stored?

In your own browser, and nowhere else. There is no account and no server database — your business details, logo and last invoice are saved to your browser's local storage so they are still there next time you visit. Clearing your browser data removes them, and using a different device means starting fresh.

How do I save the invoice as a PDF?

Click Download PDF. Your browser's print dialog opens with the invoice already laid out to A4 — choose 'Save as PDF' as the destination. This produces a smaller, sharper file with selectable text, which is exactly what accounting software and clients want.

Invoice templates by trade and country

Invoice generator NZ Invoice generator Australia GST invoice template Sole trader invoice Tradie & builder invoice Freelancer invoice

The rest of the toolkit

Ten free tools that talk to each other — send hours or an accepted quote straight into an invoice without retyping a thing. No signup on any of them.